Privacy and Security

Reasonable security has been implemented to assure resonable data protection.

What We Collect

We collect the minimum amount of information required to allow for meaningful analytics to demonstrate engagement from our members and guests.

From eMails:

Data	How it is stored
Name	plain text, as registered
email address	plain text
random IDs for the database primary key	random UUID4
email was sent	boolean (true/false)
email is valid	boolean (true/false)
email has been confirmed	boolean (true/false)
email was recieved	boolean (true/false)
email was opened	boolean (true/false)
email failed	boolean (true/false)

From MeetUp:

Data	How it is stored
MeetUp ID	Plain text
random ID for the database primary key	random UUID4

From our website:

Data	How it is stored

From event registrations:

Data	How it is stored
email address	BLAKE2 hash of email
name as registered	BLAKE2 hash of input
IET member	boolean (true/false)
name of event	clear text
random ID for the database primary key	random UUID4

How we collect it

We use Amazon Web Services (AWS) for all of the collection and storing. We DO NOT use Google or other major analtics provider. We do not use cookies or track cookies. We self host and self maintain all collected analytics in databases hosted within the Canadian Amazon Web Services environment. Data is anonymised on ingest unless otherwise required for basic functionality, such as the email addresses inside of the email database. The data is transformed using a unique seed value appended to the data which is then hashed using a non reversable hashing algorithm.

How the data is stored and how we secure it

Data is stored within the Canadian Amazon Web Service ecosystem using non public facing databases, the data is only accessible after successful authentication with AWS and an independent Idendity Provider (IdP). Strong keys, passwords, two factor authentication (2FA), idQ for secure authorization and athentication is used. All data requests made must be authenticated against a reputable 3rd party IdP using idQ.

What we do with it

We use it to generate meaningful analytics to demonstrate the engagement from our members and guests. We DO NOT sell it or distribute it to a 3rd party.

Request your data

You can request your data by contacting the IET Ottawa LN. Contact information is on the contact page. You will need to prove ownership of the data you are requesting. We can only provide the data that has not been anonymised as the data that has been anonymised has been transformed using a unique seed value and a non reversable hashing algorithm.

Request the deletion of your data

You can request the deletion of your data. You will need to prove owenership of the data you are requesting to be deleted. We can only delete the data that has not been anonymised.

For more informaiton, contact admin at ietottawa dot ca and someone will gladly assist you